Job Details
Salary: Competitive
Hours: Part time.22.5 hours, Monday - Friday
Location: Crawley, Hybrid, minimum 3 days per week in VHQ based on operational requirements
Contract: Permanent
Closing Date: 20th July 2025
In a nutshell
Join our Crewing Logistics team as a Co-ordinator – Crew Records and Leave, you will be responsible for ensuring all Crew Visas and Passport arrangements and requirements are processed and managed in a timely and cost-effective manner. Monitoring, updating and administration of crew records (aircraft qualifications, medicals, licenses, cosmic, flying and duty hours) that support regulatory compliance and operational requirements.
Responsible for the authorisation and allocation of crew leave and guaranteed days off meeting all company and contractual requirements. Utilising effective communication with pilots and cabin crew, crew management, as well as with 3rd party providers to ensure minimal operational disruption.
Day to day
- Ensuring leave, guaranteed days off are assigned and communicated to crew in accordance with agreed quotas, timescales, union agreements.
- Maintaining crew records (e.g., Licence, visa, medical, cosmic, passport, flight hours and duty hours): ensuring all relevant records are accurately tracked and updated. Timely communication to crew and relevant agencies for appointments and renewals as required to ensure costs are controlled and crew productivity is not adversely impacted.
- Ensuring a high level of customer focus in all communication with crew members, management teams, agencies, supporting and helping where required and striving to independently problem solve within the agreed parameters.
- Supporting the implementation, adherence and driving of improved processes and procedures that deliver accuracy to the crew records and leave process, especially focused on automation.
- Conveying information both verbal and written with pilots and cabin crew, Cabin & Flight Crew Management, Government affairs, Medical Services
About you
You will have previous experience in a Crew Logistics or Cabin Crew role with previous office-based experience, along with working knowledge of leave allocation processes and demonstrable experience applying polices to employees. We’d also love for our successful candidate to demonstrate the following:
- Confident user of Excel, Word, Teams essential
- Excellent organisation, planning, communication and influencing skills with diverse stakeholders at all levels.
- Cost-conscious mindset, with a persuasive approach to ensuring best value for money/most productive decisions are made.
- Independent style of working, with the ability to structure and prioritise own workload without supervision as well as working within a team.
- Aptitude for logistical problem solving.
So, if you have all the above and Crewing Logistics Is your passion, we would love to hear from you!
Internal info
Hiring manager: Natasha GrovesGlobal grade: B
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Our customers come from all walks of life and so do our colleagues. That’s why we’re proud to be an equal opportunity employer and actively encourage applications from all backgrounds. At Virgin Atlantic, we believe everyone can take on the world - no matter your age, gender, gender identity, gender expression, ethnicity, sexual orientation, disabilities, religion, or beliefs. We celebrate difference and everything that makes our colleagues unique by upholding an inclusive environment in which we can all thrive. So that everyone at Virgin Atlantic can be themselves and know they belong.
To make your journey with us accessible and individual to you, we encourage you to let us know if you’d like a little extra help with your application, or if you have any individual requirements at any stage along your recruitment journey. We are here to support you, so please reach out to our team, ([email protected]) feeling confident that we’ve got your individual considerations covered.